How To Host More Efficient Meetings

Some people adore workplace meetings as a chance to communicate ideas, collaborate on projects, or simply interact with their coworkers. But for many, workplace meetings can be a source of stress. They can represent a momentum-killer and slow down one’s work process or cause anxiety about what the meeting might be about. In the world of remote work, this stress can be tenfold. After all, if you’re working in your pajamas, there better be a good reason for you to turn on the camera.

MIT Sloan’s Steven G. Rogelberg’s research suggests that a mere 50% of meeting time is used efficiently, and that number plummets even further for remote meetings. Luckily, Rogelberg believes it’s easy to host more efficient meetings.

“The good news is that there’s an evidence-based path forward based on more than 20 years of research on meetings and teams. Meeting science has yielded key insights that can be incredibly helpful to meeting leaders, especially during this challenging time that is marked by an increase in remote meetings.” –Rogelberg

Meetings are a great way to get your team motivated and cohesive and to complete chief objectives, but it’s important to make your meetings efficient. We’ll follow Business Made Simple’s model of what to do before, during, and after your meeting so you can host the most impactful meetings.

Before the meeting

The most vital step before hosting a meeting is to ask yourself whether something even needs to be a meeting. We’ve all experienced a “meeting” that could have been a quick email or impromptu conversation.

Don’t have a meeting for the sake of having a meeting, recommends Workrowd. For example, if you’re just sharing information rather than having a discussion, an email can suffice. You want to respect everyone’s time.

Once you’ve determined you do need to host a meeting, make sure you invite the people that need to be there. Overcrowding is the enemy of hosting an efficient meeting, especially in a remote setting. Amazon CEO Jeff Bezos suggests the “two-pizza” rule for hosting meetings, meaning if two pizzas wouldn’t feed everyone in the meeting, you’ve invited too many people. This isn’t a direct amount, as I could put away a decent amount of pizza if pressed, but the concept is wise. Invite only those who need to be there, and take minutes that can be sent to anyone else.

Of course, to keep to these minutes you’ll want to create an agenda to stick to. Using an agenda lets employees know what the meeting is about and makes it easier to stick to a timetable. Business Made Simple also suggests creating an overall objective. Without trying to achieve a tangible result, attendees can feel that their time was wasted. If people know the purpose of the meeting and the goals to be met, it makes the time feel much more valuable.

During the meeting

Once the meeting begins, you need to keep things focused and efficient. Make sure to have someone taking notes to keep those outside the meeting in the loop. A good set of notes provides an excellent reference, but without a dedicated note-taker, you may miss important details.

“Without a designated note-taker, everyone has pieces of the meeting notes, but no one has the full picture.”-Business Made Simple

If you’re leading the meeting, you need to know how to facilitate and keep things flowing well. Recall that you need to respect peoples’ time. A facilitator should know when to change topics, circle back to important conversation points, and limit small talk. This keeps the meeting on track and minimizes the amount of downtime. By previously creating an agenda and objective, the facilitator’s job is much easier once the meeting begins.

Conversely, allow catchup time to make sure everyone is on the same page. Owl Lab’s Katherine Boyarsky suggests giving some time at the beginning of the meeting for people to briefly chat and introduce themselves, especially in remote settings. This not only provides an opportunity for workers to connect with one another but increases their visibility. A seen worker is more likely to participate and feel that their voice is heard while discussing crucial topics. Balancing the social factor is tricky but necessary to host a good meeting.

After the meeting

Just because the meeting is over doesn’t mean the fun is over. Some of the most important work comes once everyone has gone back to their desk or resumed their normal duties.

Hopefully, you were able to get good notes. By having a dedicated note-taker during the meeting, you’ll be able to easily reference action points and get your plans in gear. Follow up immediately while things are fresh to keep the momentum rolling, writes Business Made Simple. By keeping your meeting solution-oriented, you can start taking steps to implement your chosen solutions. Workrowd believes that even if you don’t settle on a single solution, narrowing down your options is still a win.

Because you took good notes, you’ll want to get the meeting summary to those that need them. This can take many forms: a direct copy of the note-taker’s notes, a simple summary paragraph or bulleted list, or a recording if the meeting was virtual.

Finally, after your meeting, be open to feedback on how to improve. Not every meeting will run smoothly, and you won’t always meet your objective. People get distracted or may be having a bad day, and that’s okay. The Enterprisers Project’s David Egts suggests to always validate the value of a meeting and look for areas to improve.

Wrap up

Meetings are necessary to create optimized workplace solutions and to collaborate with your team, and sometimes you need to directly look at someone to get the best feedback. But all meetings aren’t created equally, and not every conversation needs to be an official ‘on-the-docket’ meeting. By preparing for every step of your meeting, you can be sure to get the best and most efficient results. Want to make sure a meeting is the right call? Atlassian offers a helpful flowchart to see if your needs are best met by a meeting here.

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Finding Remote Work In 2022

The workplace climate of the last two years doesn’t appear poised to change in 2022. As new variants of COVID-19 gain prominence, we’re still learning how to cope with the pandemic in our day-to-day lives. Thanks to adapting technology, remote work, in particular, has not only become a valuable tool to keep workplaces running, but it has become a new norm.

While discussing workplace trends for 2022, IDG Connect theorized that remote work will become the standard for most workers. They speculate the Great Resignation will slow down in 2022, and companies that haven’t adapted to remote work will struggle.

“For those that invested early in supporting remote work, they will see the problems settle down earlier compared to those that either have not invested or did so half-heartedly.” -IDG Connect

If you’re starting a new job search this year, chances are you’ll either consider or fully seek out a remote job. To help you land that new position, we’ll discuss the different styles of remote work and the subtle challenges you need to be aware of when applying for remote positions.

What are the types of remote work?

The concept of working remotely is intuitive; you complete your work off-site. But remote work is actually an umbrella of different forms of working away from the office. There is fully work from home (WFH), hybrid, and flexible work. As a job seeker, you’ll need to be aware of the subtle differences of each type and figure out what form is best for your needs.

The blanket term ‘remote work’ generally refers to WFH. Simply, the employee will be able to do their entire job from their home (or other remote location). Meanwhile, ZDNet’s Owen Hughes excellently defines the difference between hybrid and flexible approaches.

“Hybrid working refers to the idea of splitting time between working in an office and working from home or another remote location, whereas flexible working tends to incorporate models of work that offer more freedom around how and when employees work. This can include flexible start and finish times, split shifts and non-traditional working weeks.” -Hughes

Some positions may require you to be available at certain times to work with team members or customers. In addition, some organizations will still need team members to come into the office for meetings or group tasks. It all depends on the company, the industry, and your potential position. As such, you need to be aware of what the organization is offering and what will work well with your needs.

The additional challenge is when companies themselves aren’t clear on or aware of these differences. With remote opportunities and culture a bigger focal point than salary, companies that understand these differences will attract more talent. After all, advertising a ‘flexible’ job that requires a strict 9-to-5 schedule would be a major faux pas.  Job Hunt suggests doing additional research, including reaching out to employees and reviewing sites like Glassdoor to confirm what a company means when they say ‘remote’ or ‘flexible’.

How to apply for remote work

Once you’ve identified the type of remote work you yearn for, be aware the application process can be slightly different as well. While you’ll still want to practice classic job search etiquette (keeping your resume action-oriented, using keywords to get your resume into the hands of a real person), remote work requires additional soft skills, and you’ll have more competition due to the wider search area.

Kevin Kirkpatrick, CEO of We Work Remotely! told Buzzfeed that communication skills (especially writing ability), resourcefulness, and the ability to work independently are some of the most crucial soft skills employers will seek in remote workers. When you’ll be mostly communicating digitally, knowing how to clearly express yourself is key while being remote requires independent solution making. Finding ways to showcase these types of skills on your resume and in interviews is necessary.

“Resourcefulness is another attribute remote companies look for. Teams need people that are able to come up with creative solutions no matter the context. People that are able to solve problems on their own and take ownership of what they do are always attractive for remote companies.” -Kirkpatrick

Meanwhile, Yoh’s blog offers excellent tips to achieve the best remote positions, and it should be no surprise that many of these tips involved technological literacy. If you’re applying for a remote position, it stands to reason your interview may be remote as well. Having a working camera, a stable internet connection, and strong video interview etiquette will show employers you’re ready to use technology on a day-to-day basis.

Wrap up

No matter which form it takes, remote work is the new norm, but both employers and employees are still adjusting to what this means. Understanding the options available to you is vital to finding the right position, as is being able to show off the right types of skills. This knowledge should not only assist you in landing a great remote position but also to recognize which organizations truly ‘get’ remote work.

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Recapping Our Top Five Articles From 2021

2021 was a challenging year, and we still are learning to adapt to and overcome the pandemic. In spite of the challenges this year brought, it also provided many opportunities for growth. We wanted to take the time and thank our readers, the candidates, and the clients we work with daily for your support and for working with us this year.

As the dawn of 2022 approaches, we wanted to reflect on the past year and look back at some of the articles our audience liked most in 2021. Whether you’re looking for strategies to land a new job, learning how to be in the best headspace at your current job, or you’re an employer seeking to bring in top-tier talent, our five most popular articles this year have something for everyone.

‘Let Go’ of Your Fear of Being Fired

Within the uncertainty of COVID-19 and detachment felt by many remote working employees, fighting through the fear of being fired is a common anxiety making work much more difficult for employees. Operating under this fear can be detrimental to daily job performance and mental health. It does not discriminate against rank, location, or industry. Similar to stress (and often inducing stress), fear drives us to a poor work-life balance and career burnout.

The first step towards seeing change is acknowledging your thoughts and accepting that they are not your reality. Initially revealed by Susie Moore, we break down five specific reasons you can and should push back against the fear of losing your job. 

Thought-Provoking Questions To Ask Your Interviewer

Employers take tremendous value in the questions you ask during an interview because they will reveal your level of preparation, engagement, and curiosity for the position. Quit focusing on yourself and how your personal needs will be addressed in the role. Instead, ask stimulating questions to produce a quality conversation that reveals you are invested in the team’s betterment and showcases your unique value.

Captivate your interviewer and position yourself as the ideal candidate by asking these five questions:

Nine Types of People You Need in Your Inner Circle

Today’s aspiring career professionals, especially women, are continually being told to expand their network, grow their brand, and capitalize on every opportunity thrown their way. However, this career guidance can be quite intimidating, and with the shift of the ongoing pandemic, it is becoming increasingly difficult to execute these commands. So, in what ways can the workforce of today stay intentional in nurturing their professional and personal relationships while creating an avenue for future opportunities?

In a recent article for Forbes Women, Ellevate’s Natalie Eicher reveals her team’s research on who should be a part of your “Success Circle” and why. Join us as we uncover and support her findings with critical insights of our own:

Employer Branding Strategy: Trends To Monitor in 2021

Employers: Does your brand effectively communicate the value your organization has to offer? Are you proud of your reputation in employee experience and employee satisfaction? It’s time you make the necessary adjustments to show your team how much you value their hard work, especially during the unpredictability of the pandemic. Furthermore, your acknowledgment and gratitude will often boost your team members’ mental well-being, thus improving productivity and encouraging them to show the validity of your kind words.

Many employers get wrapped up focusing on the consumer aspect of their brand, but there needs to be an equal focus on the viewpoint of employees and job-seekers. When a strong, healthy image is established through upheld core values, the quality and integrity within each employee will organically strengthen the company’s consumer brand. 

Through a well-structured employer branding strategy, companies can propel their talent acquisition to an upper echelon of job-seekers and improve employee retention. The current shift in today’s workforce calls employers to go beyond the traditional employer branding strategies, i.e., an appealing website, five-star testimonials, and detailed job postings. Here are three workplace trends today’s employers need to closely monitor and implement to stand out as a top place to work:

Six Resume Mistakes To Avoid in 2021

Whether you are looking to get started on your first job search out of college or looking to change careers, having an up-to-date resume is imperative. Recently, our friends at Nexxt revealed six of the most commonly overlooked mistakes made by job-seekers on their resumes. From overemphasizing soft skills to failing to provide clear timelines, falling victim to these mistakes will prove costly to your shot at the job.

Wrap up

Thanks so much for supporting us in 2021! If you’ve missed out on any of these career tips, we hope you take the time to review them today!

Let us know what kind of articles were your favorite and what you would like to see from our content team in 2022!

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How To Create A Culture Of Value At Work

Maya Angelou once said, “You can only become truly accomplished at something you love. Don’t make money your goal. Instead, pursue the things you love doing, and then do them so well that people can’t take their eyes off you.”

It can be hard to take this sentiment as more than a mere platitude in a world where cash is king, but for employees, it rings true. Happiness in the workplace leads to productive workers, and it turns out, salary isn’t the key to workplace happiness.

Via INC.com, Dapulse, a workplace collaboration tool, polled 10,000 users and asked a simple but profound question:

“What makes you happy at work?”

A strong company culture and useful perks towered over the idea of salary, but, in the end, one simple factor seemed to make workers the happiest—feeling valued.

Leah Walters of Dapulse noted, “But at the end of the day what we are learning time and time again from our users, and also as a company ourselves is, it is how you personally feel your work is being valued that makes you happier.”

A sense of being valued and belonging at work is what employees crave, and with the Great Resignation in full swing, a significant amount of employees are choosing happiness over salary. Workplaces need to examine their culture and see if they fit the bill. TalentCulture’s Andrew Nelson offered six ways to make employees feel valued. We look at our favorites.

Create innovative compensation packages

We just established that salary isn’t the key to workplace happiness, but a good compensation package is about more than money. Nelson writes that the traditional nine-to-five in the office is quickly fading, and employers need to offer new perks to compensate and keep their employees engaged.

Perkbox found that 66% of U.K. workers desired a more personalized benefits package, going beyond insurance and retirement deals (though those were still important!). What does a personalized benefits package look like?

Nelson suggested flexible schedules and leave policies, paid childcare, perks that improve employee well-being (gym memberships, counseling, etc.), and entertainment subscriptions. Indeed offers even more ideas, including performance pay and incentives (a great way to let an employee know their contributions are valued), transportation reimbursement, and volunteer days.

These perks are more in line with the reality of life in the 2020s and show a workplace committed to its employees and keeping with the times.

Stay modern

Stop me if you’ve heard this before: remote work is here to stay. We aren’t out of the woods with COVID-19 yet, and, regardless, remote work is a part of life now. A savvy workplace needs to embrace technology and keep the workplace modernized to keep employees feeling valued.

We’ve previously covered how to onboard remote teams and how to keep them engaged from home. Nelson reiterates the importance of adding company- or department-wide calls into the schedule to create a shared space to share ideas and praise. Social media can be a boon, especially for millennials. A workplace Teams space, Slack channel, or Discord server can be a place to exchange ideas or even just replace the water cooler as a platform for conversation.

For employees still working out of the office, modernizing the workplace is still a key. Forbes found that a massive number of employees seek a healthier workplace.

“An overwhelming majority (87%) of workers would like their current employer to offer healthier workspace benefits, with options ranging from wellness rooms, company fitness benefits, sit-stands, healthy lunch options and ergonomic seating.” -Forbes

Few people want to work in the stereotypical fluorescent lighting-filled cubicle jungle, and if you’ve ever worked in one, you know it’s hard to feel valued in that environment. Creating a welcoming environment for employees in and out of the office shows a commitment to investing in them, leading to a greater sense of value.

Make growth a priority

Many of Nelson’s suggestions (challenge employees, provide critical feedback) call back to a central theme: providing a foundation for growth. In the above section, we mentioned investing in employees, and this is another way to do that. If the modernized workplace is the soil, the interpersonal connections are the sunshine and water to help an employee blossom.

Giving an employee a challenging assignment shows that you believe in their capabilities while rotating employees through different assignments gives them a chance to grow, writes Nelson. Constructive feedback leads to growth and more success down the road, and actively taking time to mentor an employee shows how valued they are. Take an interest in their work and provide ways to invest in your employees.

Of course, don’t skimp out on the praise either. Indeed believes celebrating accomplishments is a great way to remind workers of their tangible accomplishments. Celebrate small and large numerical accomplishments, including customer satisfaction ratings, sales growth, new services, products, and clients, and onboarding new members. These reminders are a great way to foster a sense of value and growth.

Wrap up

They say money can’t buy happiness, and data supports the idea money isn’t the source of workplace happiness. Creating a mighty workplace culture of growth and value is the key to happy employees, and any organization wanting top-tier employees needs to view their value and happiness as a wise investment.

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How To Conquer Imposter Syndrome

Have you ever felt like a peasant among royalty in the workplace? That even though you’ve gotten a great promotion or chance to lead a project, you haven’t really earned it? Despite your accomplishments and qualifications, maybe you have a feeling you don’t quite belong in your role. Surely, luck played a role in you getting the job, and your peers are much more talented?

There’s a name for this type of thought process. It’s called imposter syndrome, and it’s very common. The concept was first identified in the late 1970s by researchers Pauline Clance and Suzanne Imes, who wrote:

“The term impostor phenomenon is used to designate an internal experience of intellectual phonies, which appears to be particularly prevalent and intense among a select sample of high achieving women.”-Clance and Imes

Further research shows that while a proportionately high number of women experience imposter syndrome, people of all genders and age groups can be affected. Psychology Today’s Megan Dalla-Camina best describes imposter syndrome as “A psychological phenomenon in which people are unable to internalize their accomplishments.”

Imposter syndrome can have a negative effect in the workplace, as noted by New View Psychology. Strong imposter feelings can lead to caving under pressure, procrastinating important tasks out of fear, and burnout.

The good news is that if you’re feeling like a fraud at work, you aren’t alone, and there are ways to overcome these feelings. The experts at Forbes found 15 ways to overcome imposter syndrome at work. We break them down into three categories that can help you embrace your success and conqueror imposter syndrome.

Reframe your mindset

The most simple way to overcome imposter syndrome is changing how you view yourself, though it can be easier said than done.

Imes, who is now a clinical psychologist in Georgia, believes,

“Most high achievers are pretty smart people, and many really smart people wish they were geniuses. But most of us aren’t. We have areas where we’re quite smart and areas where we’re not so smart.”-Suzanne Imes, Ph.D.

She suggests in light of this to make a list of things you’re good at and things you need to work on. This allows one to recognize positive traits that can be celebrated and compartmentalize ones that could use improvement rather than assuming a deficiency in all aspects.

Forbes cited Monica Thakrar, who thought the age-old “fake it til you make it strategy” can help. Practice what scares you and you’ll start to believe in yourself. After all, if you convinced yourself you’re an imposter, you can convince yourself you’re a superstar.

Find ways to celebrate your success

Reframing the way you view yourself and your accomplishments goes a long way to solving imposter syndrome, but creating concrete reminders helps it stick. Celebrating the things you’ve accomplished and recognizing the work that went into it can remind you that you’ve earned your opportunities fairly.

Keeping a journal and reflecting on a few accomplishments a day can help you stay focused as well as create a tangible list of success you can reflect on, believes Vantage Consulting’s Christian Muntean. HuffPost discussed the idea of creating a ‘brag folder’ in order to celebrate your accomplishments. They cite actress Jenneviere Villegas, who defined the ‘brag folder’ this way:

“Start a folder on your desktop — mine is called ‘you’re doing a great job’ ― and when you get positive feedback, a compliment, etc., screenshot it and put it in there. When you need a confidence boost, or to combat imposter syndrome, open it up and read them.” -Jenneviere Villegas

Don’t be afraid to ask for help

Ultimately, if you struggle with changing your mindset, reaching out to others can make a difference. Asking your supervisors or peers for feedback can give you insight without your own bias, Janet Fouts of Tatu Digital Media told Forbes.

Mentoring can be a fantastic way to work through imposter syndrome—on both sides of the process. The Muse’s Ximena Vengoechea believes that by mentoring someone, you’ll realize how much knowledge you have and that it can help you rediscover some of your best skills. Sometimes going back to basics opens up new lines of thought.

Meanwhile, Scott Singer of Insider Career Strategies told Forbes finding a mentor of your own can help.

“Everyone finds themselves in a new situation at some point in their career. Identifying a good mentor who’s been there before can make all the difference—he or she can offer strategic insights, support, encouragement and constructive criticism from their own experience, while also acting as a sounding board.” -Scott Siner

In the end, sometimes professional help is the best answer. There’s no stigma in finding a therapist for finding a solution more tailored to your needs, believes Career Pro Inc.’s John M. O’Connor.

Wrap up

Imposter syndrome is something anyone can suffer from, and while that means not every solution will work for everyone, there are many ways to try to overcome these thoughts. Building self-confidence isn’t always easy, but there are plenty of resources to help. The Muse offers a helpful guide to discover what type of imposter syndrome you may have to discover even more tailored options for your needs. Remember, you’ve come this far for a reason, and you have people in your corner willing to remind you.

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